Workflow automation for realtors and property managers
Two different businesses share this page, because the problem isn't the same one. An agent loses deals to response time. A property manager loses evenings to maintenance requests and lease renewals.
Two businesses, two different problems
If you're selling
Portal leads go to whoever answers first
A lead from a listing portal is sent to several agents at once. Speed decides it far more often than the quality of the eventual follow-up does.
Showings arranged by text tennis
Three messages to find a time, one more to confirm, and another when something moves. Repeated across every listing and every buyer.
Clients who go quiet between milestones
Under contract, inspection, appraisal, clear to close. The client doesn't know what happens next unless you tell them, and telling them is manual every time.
If you're managing
Maintenance requests arriving five different ways
A text, a voicemail, an email, and something mentioned in passing. Then somebody has to work out which vendor, which unit, and whether the owner needs to approve it.
Rent and lease renewals that depend on memory
A renewal you notice late is a renewal negotiated from behind, and a vacancy costs more than the increase you were trying to get.
Vendor coordination in the evenings
Scheduling the plumber, telling the tenant, confirming it happened, and telling the owner. Four messages for one work order.
Prospective tenants who never got a reply
Inquiries on a vacant unit arrive at all hours. Every day one sits unanswered is a day the unit is still empty.
What we would build
Maintenance intake that routes itself
One place requests arrive, tagged to the unit, routed to the right vendor, with the tenant and the owner kept informed without anybody writing four messages.
Renewal and rent reminders
Lease end dates tracked with enough notice to have the conversation early, plus the reminders that go out on their own.
Immediate response to inquiries
Listing and vacancy inquiries answered by text within the minute, whether it's a buyer at the weekend or a prospective tenant at ten at night.
Your stack connected
Property management software, calendar, phone, and forms joined up so a unit, a tenant, or a work order is entered once.
Bakken Property Management
Bakken is a current Kaveotech client and a property management company, so this is the industry on the site where the work isn't hypothetical.
The case study covers what was built and why. It's the most useful thing to read before a call if you manage property, because the problems tend to be the same ones in a different order.
Read the Bakken case studyTell us which side of the business is louder
Selling and managing need different work, and most people who call already know which one is costing them the most. Start there.