Workflow automation for financial advisors
The advice is the work. Everything around it, the onboarding paperwork, the transfers, the review cadence, the compliance record, is machinery, and it runs on somebody remembering.
The work that isn't advice
Onboarding that takes three weeks
Account applications, transfer paperwork, beneficiary forms, risk profile, identification. Every new client, the same stack, and the relationship starts with a fortnight of forms.
Reviews that slip a quarter at a time
Everybody agrees the annual review matters. Nothing schedules it except an advisor noticing, so the clients who get reviewed are the ones who ask.
Paperwork waiting on one signature
A transfer sits, a form comes back unsigned in the wrong place, and nobody notices for a week because nothing was watching it.
The CRM that stopped being true
Addresses, beneficiaries, and held-away accounts that were right two years ago. Every report built on it inherits the same drift.
Deadlines nobody owns
Required distributions, contribution cutoffs, and renewal dates tracked in a spreadsheet somebody maintains in their spare time.
Reconstructing the compliance record
The conversation happened. Whether it's documented well enough to stand up later is a different question, and it gets answered under pressure.
What we would build for an advisory practice
Onboarding that runs on rails
Applications, transfer paperwork, and beneficiary forms sent in the right order, chased when they stall, and tracked per client so nobody has to ask where it stands.
A review cadence that holds
Annual and interim reviews scheduled from the client record rather than from memory, with prep gathered and sent before the meeting instead of during it.
Deadlines and distributions tracked
Required distributions, contribution cutoffs, and account dates tracked per household, with notice early enough to act on.
A CRM that stays true
Your CRM, planning software, custodian portal, and scheduling connected, so a change gets entered once and the record stops drifting away from reality.
What we can and can't show you
There's no published financial services case study, so we won't imply one. What we can do is show you the workflows running and let you decide whether they fit how you actually onboard and review.
The background that matters here's regulated back-office software, where retention, approvals, and who can see which record are built in rather than added afterwards. If a step needs a human sign-off to stay compliant, it keeps one, and we'll design it that way from the start.
How we workStart with onboarding
It's the longest, the most repetitive, and the first thing a new client experiences. Tell us what it looks like today and we'll tell you what it takes to shorten it.